Non-employees will be reimbursed for the State of Georgia per diem rate for Atlanta, or if visiting other locations outside of Georgia, the federal per diem rate (minus incidentals) for that location. The list of hotels in the Atlanta area that accept direct billing can be found on the Business Services website. If the lodging is paid directly by the Institution through direct bill the hotel should not collect any taxes associated with the lodging expenses. Lodging expenses for prospective employees and other official guests will be reimbursed after the trip. The department and traveler should receive an e-mail confirmation (e-itinerary) showing that the ticket has been booked. It is the departments' responsibility to ensure the Institute’s Travel Management Company has booked the ticket. For non-employees traveling on official business with Georgia Tech, the department is to complete the Single Trip Direct Bill Form.įorm is to be reviewed by the Cost Center Manager for completeness and appropriateness and forwarded to the Institute’s Travel Management Company Travel Inc via email to: prior to the issuance of any ticket. Contact the Institute's Travel Management Company to make travel arrangements. Original receipts must be submitted.ĭirect billing of airfare is available through Georgia Tech's contracted agency. Non-employees will be reimbursed for either (a) the actual cost of the coach/economy airfare from their home to GT place of business or (b) mileage at the rate allowed by the state of Georgia. Georgia Tech Foundation, Georgia Tech Research Corporation, or Georgia Tech Applied Research Corporation if approved in advance. Family members who accompany the candidate may have their expenses reimbursed by an affiliated organization (i.e. A job applicant is required to deliver a presentation on a subject matter applicable to the position applied for or.Interview expenses are included in the contract with an external search firm.In order to reimburse job applicants one of the following situations must apply: Job applicant travel associated with an interview is also allowable as specified by Georgia Tech policy. Also included is research, academic conference, or academic event travel funded by a grant awarded to GT which authorizes non employee travel. Travel reimbursement for official GT business is allowed for students authorized to travel for participation in academic programs and sanctioned student events, students enrolled to take classes at Georgia Tech, and individuals being recruited as potential students. Prospective Employees / Students / Official Guests
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